Are Calendars the reason for poor productivity?

I was just reading this post by JP and found it extremely interesting. I intend to read the concepts behind the thinking when I get some more time.

The theory is that inability to react quickly within large organisations are due to the fact that it’s so difficult to schedule meetings. Meetings are often arrange days, sometimes weeks in advance. Then when something new or urgent is required, it’s delayed as it’s too hard to either move the meetings that have been booked, or that the calendar is already full.

JP has moved to the concept of fixed and variable time. Fixed time is meetings booked 48hrs in advance and variable time allows the greater flexibility to focus on what’s really important and get things done as opposed to waiting for the slot in the calendar to appear.

I’ve seen this many times myself, your calendar is full and someone calls and ask to schedule some time to work on something urgently. The glance through the calendar fails to find a suitable slot and the urgent item is put off till next week.

The challenge then is how to resolve this agility issue within large corporations.

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